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Embedding fonts in PDF files

Embedding fonts in PDF files

Font embedding is an inclusion of font files in a document, used by Microsoft in the Word Processing files and the Excel spreadsheets with the intention of keeping the document fonts and layout the same way as they were added in the document originally by its creator. The inclusion is also present in the PDF documents because of the file ISO standard for portability and archiving, making the user who receives the PDF file to see exactly what the file designer intended with it. The font inclusion occurs at multiple levels as users can embed full font sets into the file, embed only certain font subsets (meaning only the required fonts will be embedded to be able to reproduce the file’s original layout) or make no embedding at all, leaving the user who receives the file with no other option but to have the same fonts installed into his computer to be able to see it as it was originally created.

Pros and Cons in PDF font embedding

PDF Font embedding has always been and will always be controversial due to the consequences that come with it.

These are the Pro’s when using font embedding in a PDF file:

  1. The file fidelity (quality, layout, special characters etc.) will stay exactly the same as the original file one.
  2. Additional modifications can be made on the PDF later without the need of having any other fonts installed assuring the file will always be viewed as intended by the users despite being modified.
  3. Subset embedding assures that the file will contain at least the font with which it was created so everyone else can see it without having to install the font and also have the minimum size at the best quality.
  4. Font embedding takes the PDF file sharing and interactivity between users to a different level.

As Cons of font embedding in a PDF file we have:

  1. The file size which in the case of full font set embedding can be 3 to 4 times larger than the original file (there are cases depending on the font that was used when the file will reach 10 times the size of the original file)
  2. The practice is controversial as the potential for making copyright infringements is high. This is why Microsoft permits font embedding only with DRM protection in its applications.
  3. If only subset embedding is made on the PDF file the other fonts that were not added originally in the file cannot be added anymore.
How to embed fonts with novaPDF

Using novaPDF to embed different kind of fonts in your PDF document when converting it to a PDF document is a simple process and it includes making the following moves:

  1. Open the application from where you are doing the printing (In our example we will use the Notepad program)
  2. Click on File->Open or press Ctrl+O to browse for the file you want to embed the fonts for when converting it
  3. After that click File->Print or press Ctrl+P and in the Print window select novaPDF from the Printer list
  4. Right-click on the novaPDF printer and select Printing Preferences or choose to open the application’s Preferences button
  5. In the Printing Preferences window click on the Fonts tab and enable the font embedding checkbox option that is the best one for your kind of file
  6. After making the selections click OK then click Print in the main Printing window and the fonts will be embedded in the resulting PDF file.

Other articles

How to combine multiple pdf s into one - PDF Forum - Foxit Software

Announcement how to combine multiple pdf's into one

To combine multiple PDF's into one, you may try the "Insert"->"From File" under "Organize" menu or go under "File"->"Create"->"From Multiple Files" in Foxit PhantomPDF program. PhantomPDF program is free to try out for 30 days. You may download a copy from our webiste and give it a try: http://www.foxitsoftware.com/downloads/

BTW, you can also search multiple PDF documents in one folder, by using the advanced search in Foxit Reader. Press Ctrl Shift F to open the advanced search panel, then locate the folder where the documents are, then perfrom the search.

05-21-2014, 11:08 AM

Merge multiple documents into one PDF file with drag and drop simplicity has already been implemented in Foxit PhantomPDF as well.

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How to Combine existing PDFs using Adobe Reader

using the Win2PDF Desktop App.

You can use the printing capability with a PDF Reader application to merge or combine two or more PDF files. Here is the general procedure to use if you wanted to combine "sample1.pdf" and "sample2.pdf" into a new document called "newsample.pdf":

1). Open the "sample2.pdf" file in Adobe Reader

2). Select 'Print' and choose a range of pages (if desired) and Win2PDF as the printer

3). Save the results of this print and select the first file name -- "sample1.pdf"

4). When prompted, you can either append (add to the end) or prepend (add to the beginning) to merge your new pages with the first set of pages you printed. Select Append and choose the file name "newsample.pdf"

Using this technique, you can effectively combine both files -- "sample1.pdf" and "sample2.pdf" -- into a new PDF file called "newsample.pdf". The following video shows how this is done.

How to repair a PDF file with document online

Online Adobe PDF repair service
Adobe Reader
Adobe Acrobat

Our service allows you to recover *.pdf files of all versions of Adobe Acrobat/Adobe PDF Reader and offers one big HOW to Adobe PDF repair online. Apart from this, the service supports compressed and uncompressed file types and recovers both types of .pdf files. Using advanced recovery algorithms, it identifies various objects in a damaged document. If any relations between objects in a damaged file are missing, the program attempts to restore them. If an object’s relations cannot be identified or recovered, the object will be saved on a separate page at the end of the document (usually the case with embedded graphics). No recognized data from the document will be lost and most of them will be recovered.

If you don’t know how to repair PDF file damaged after a system crash, use our service to recover the following:

  • Content of the damaged PDF file: text, images, links and other embedded document objects;
  • Fonts and other metadata used for document presentation;
  • PDF file parameters: file version information, page size and other parameters;
  • Structure of the PDF file: tables of internal links forming the document.

How to repair damaged PDF file online? Just upload it to our service and get the result in a few seconds.

Other supported formats

How to Combine Images into One PDF File in Windows

PDFs were designed to be a universal, easy-to-read document format, and they serve that purpose well. If you have a collection of images–say, documents you scanned into your computer as JPEGs–you can combine them into a PDF document for easy sharing.

Windows 10 now includes an option to print to a PDF file natively in File Explorer. You can simply select a bunch of image files and print them to a PDF file directly within File Explorer. If you’re using Windows 10, start with the first section below.

If you use Windows 7 or 8, the procedure is the same as in Windows 10, but you have to install a third-party tool to be able to accomplish the same task. We discuss this tool in the third section below.

How to Print to a PDF File in Windows 10

To combine a group of images into a PDF file in Windows 10, first you need to make sure your files are listed in File Explorer in the order you want them to appear in the PDF file. You might have to rename them so they get sorted the way you want.

Once you have your images in the right order, select them all and right-click on them. Select “Print” from the popup menu.

The Print Pictures dialog box displays. Select “Microsoft Print to PDF” from the “Printer” drop-down list. If you don’t see that option in the list, see the next section for information on activating it. Then, continue with the process from here.

Use the right and left arrow button below the image to scroll through the images that will be added to the PDF file. Click the “Options” link in the lower-right corner of the dialog box to access additional options for the PDF file.

NOTE: The images may look cut off, but don’t worry. We’ll show you how to fix that a bit later in this article.

On the Print Settings dialog box, you can choose to sharpen the images for printing, if you know the PDF file will be printed. If you also know you will be printing the PDF file on your own printer most of the time, leave the “Only show options that are compatible with my printer” option selected to get the best results.

You can access properties for your printer from here by clicking the “Printer Properties” link.

On the Microsoft Print to PDF Document Properties dialog box, you can select whether you want to the document to be “Landscape” or “Portrait” from the “Orientation” drop-down list. Click “OK” to accept the change or click “Cancel” if you don’t want to save the change or you didn’t change the orientation.

NOTE: If you’re using Windows 7, the Printer Properties link opens the doPDF Properties dialog box displays, allowing you to change the page Orientation (as well as other settings). Again, click “OK” to accept your changes or click “Cancel” if you don’t want to save the changes you made or you didn’t make any changes.

You are returned to the Print Pictures dialog box. If you noticed earlier that the sides of your images seem to be cut off, click the “Fit picture to frame” check box so there is no check mark in the box. You should see the entire image now. Enabling or disabling the Fit picture to frame option affects all the images you’re adding to the PDF file.

Click “Print” to create your PDF file.

The Save Print Output As dialog box displays. Navigate to the location where you want to save the PDF file. The same directory where the images are stored is selected as the default location, but you can change that. Enter a file name for the PDF file in the “File name” edit box and click “Save”.

You’re done! The PDF file is created in the selected folder and you can open it in the default PDF viewer in Windows, or in any other PDF reader you have installed.

How to Activate the Microsoft Print to PDF Option in Windows 10

If the Microsoft Print to PDF option is not available in the Printer drop-down list on the Print Pictures dialog box, you can easily add it. To install the Microsoft Print to PDF printer driver, open the Print Pictures dialog box as we discussed in the previous section (if it’s not already open). Then, select “Install Printer” from the “Printer” drop-down list.

The Add a device dialog box displays and a search for devices begins. You don’t need to wait for the search to finish. Click the “The printer that I want isn’t listed” link near the bottom of the dialog box.

On the Add Printer dialog box, click the “Add a local printer or network printer with manual settings” option and click “Next”.

NOTE: You can also access this dialog box by opening PC Settings and clicking Devices > Printers & Scanners > Add a printer or scanner. Then, click the “The printer that I want isn’t listed” link that displays on that screen as Windows tries to search for devices. The Printers & Scanners screen also contains a list of all the printers and scanners available on your system and you can set any one device as the default and remove any of the devices.

Then, make sure the “Use an existing port” option is selected (it’s the default). Select “FILE: (Print to File)” from the drop-down list to the right of that option and click “Next”.

To select the PDF printer driver, select “Microsoft” in the list on the left and then “Microsoft Print To PDF” in the list on the right. Click “Next”.

You may already have this printer driver installed, in which case the following screen displays on the Add Printer dialog box asking which version of the driver you want to use. Make sure the “Use the driver that is currently installed (recommended)” option, which is the default, is selected and click “Next”.

By default, the printer driver is named “Microsoft Print To PDF”. This name displays in the Printer drop-down list on the Print Pictures dialog box and anywhere else in Windows or programs where you would choose a printer. However, you can change the name by entering a new one in the “Printer name” edit box. Click “Next”.

You should get a message that the printer driver has successfully been added. If you print to PDF files more often than you actually print to your printer, you can set this driver as the default printer. To do so, click the “Set as the default printer” check box so there is a check mark in the box. Click “Finish”.

You are returned to the Print Pictures dialog box where the Microsoft Print To PDF printer driver has been added to the Printer drop-down list and is automatically selected. Now you can continue with the process in the first section to create a PDF file from the selected images.

How to Print to a PDF File in Windows 7 and 8

The procedure for creating a PDF file from multiple image files is the same in Windows 7 and 8 as it is in Windows 10 with one exception. When you right click on a group of selected image files and select “Print” from the popup menu to access the Print Pictures dialog box (as discussed in the first section above), you’ll notice the absence of the Microsoft Print To PDF option in the Printer drop-down list.

There are many PDF tools available that will add a PDF printer driver to Windows when you install the program and those drivers will be available in the Printer drop-down list. Here, we’ll show you how to install and use a tool called doPDF that will allow you to create a PDF file from multiple image files (among other useful features).

Download doPDF and install it. The next time you open the Print Pictures dialog box, “doPDF 8” (that’s the version number as of the time this article was published) is an option in the Printer drop-down list. Select that option.

Now, you can follow the same steps in the first section above for Windows 10 until you click “Print” to create the PDF file. Once you do that after selecting doPDF 8 from the Printer drop-down list, the doPDF 8 – Save PDF file dialog box displays. A default file name and location is automatically entered in the “File name” edit box. To change that, click “Browse”.

The Browse dialog box displays. Navigate to the location where you want to save the PDF file. The same directory where the images are stored is selected as the default location, but you can change that. Enter a file name for the PDF file in the “File name” edit box and click “Save”.

You are returned to the doPDF 8 – Save PDF file dialog box where you can select the quality and size of the PDF file and embed fonts under PDF options. If you want to always use the folder you just selected to save PDF files, click the “Always use this folder” check box so there is a check mark in the box. To open the PDF file in the default PDF reader program on your PC, make sure the “Open PDF in reader” check box is checked. Click “OK” to start creating the PDF file.

The file is created and added to the folder you specified and it opens in the default PDF reader, if you selected that option.

PDF printer drivers can also be used to create a PDF file from any document that can be sent to a physical printer. Simply select the PDF driver as the device on the Print dialog box, rather than your standard printer.